Participant Terms & Conditions
Health First Club
Article 1: Definitions
Participant: Anyone who enters into an agreement with Health First Club.
Health First Club: The private limited company GRHealthclub B.V., established in Eindhoven at Stratumsedijk 36, Chamber of Commerce number 65683102.
Participant Agreement: The agreement between Health First Club and a Participant.
Personal Data: All data provided by the Participant to Health First Club as stated in the Participant Agreement.
Article 2: Applicability
2.1 These Participant Terms & Conditions apply to all legal relationships between Health First Club and every Participant. 2.2 All provisions in these Terms & Conditions are also stipulated for the benefit of all directors of Health First Club and all persons working for and/or engaged by Health First Club.
2.3 Deviations from these Terms & Conditions are only valid if explicitly agreed upon in writing.
Article 3: Participant Agreement
3.1 The Participant Agreement between the Participant and Health First Club is concluded when (a) the Participant has completed all required information stated in the Participant Agreement and signed for approval, or (b) the Participant has used the training facilities of Health First Club. The Participant Agreement is concluded for an indefinite period and may be terminated in accordance with Article 5 of these Terms & Conditions.
3.2 The Participant Agreement completed by the Participant and these Terms & Conditions together constitute the full and exclusive statement of the rights and obligations of Health First Club and the Participant, and replace all prior written and oral announcements, arrangements, and other correspondence.
3.3 The Participant must provide all data that Health First Club indicates is required, or that the Participant should reasonably understand is necessary for the performance of the Participant Agreement, in a timely manner.
3.4 The Participant Agreement is personal. The Participant is not entitled to transfer any rights or obligations arising from this Agreement, in whole or in part, to third parties.
3.5 If a Participant enters into a Participant Agreement with Health First Club, the Participant has the right to withdraw within fourteen (14) days after signing the Agreement.
3.6 If the Participant withdraws the Agreement in accordance with Article 3.5, all payments made to Health First Club will be refunded, unless the Participant has already used the facilities of Health First Club and/or entered the premises.
3.7 If the Participant decides to purchase a new or additional package at Health First Club, the conditions of the Agreement and these Terms & Conditions remain fully applicable unless explicitly agreed otherwise in writing.
Article 4: Prices and Payment
4.1 Membership fees for the monthly use of Health First Club’s facilities must be paid in advance.
4.2 By signing the Participant Agreement, the Participant authorizes Health First Club to collect membership fees by direct debit.
4.3 Payments already made by the Participant are non-refundable, except in the case of a valid withdrawal under Article 3.5.
4.4 Health First Club reserves the right to index and adjust its prices and rates.
4.5 Membership fees owed for facilities that cannot be (fully) used due to circumstances beyond Health First Club’s control will not be refunded.
Article 5: Termination of the Participant Agreement
5.1 The Participant may terminate the Agreement in writing with one (1) month’s notice. Upon receipt of the written termination, Health First Club will send a confirmation within fourteen (14) days. If the Participant does not receive this confirmation in time, they must contact Health First Club immediately. Otherwise, Health First Club will assume the termination was not submitted correctly or in time.
5.2 In cases of prolonged illness, injury, and/or pregnancy, the Participant Agreement can be temporarily suspended upon presentation of a medical certificate.
5.3 Health First Club reserves the right to terminate the Agreement with immediate effect if:
• the Participant, in the opinion of Health First Club, engages in unacceptable behavior;
• the Participant repeatedly violates Health First Club’s rules.
Article 6: Risk and Liability
6.1 The use of Health First Club’s facilities — including but not limited to strength and conditioning training, participation in any training programs, and activities of any kind — is entirely at the Participant’s own risk.
6.2 The Participant must inform trainers before, during, and after training of any physical condition such as injuries, illnesses, or other physical limitations that may be relevant. The Participant is solely responsible for providing this information.
6.3 Neither Health First Club nor its staff are liable for material or immaterial damage as a result of accidents or injuries to the Participant and/or third parties.
6.4 Health First Club and its staff accept no liability for damage, loss, or theft of personal belongings of the Participant and/or third parties.
6.5 The Participant is liable for any damage to Health First Club’s property resulting from negligence or fault on their part. 6.6 The exclusions and limitations of liability in this article also apply to employees of Health First Club and anyone assisting in the execution of the Agreement.
Article 7: Personal Data and Privacy Policy
7.1 The Participant acknowledges that they provide certain personal data to Health First Club, including but not limited to name, age, address, phone number, email address, and payment details.
7.2 Health First Club processes personal data only in accordance with the General Data Protection Regulation (GDPR) and solely for the following purposes: a. executing the Participant Agreement; b. collecting membership fees and related administration; c. providing information to the Participant about services, activities, and offers, unless the Participant objects; d. improving services and ensuring safety within the club.
7.3 Health First Club will not share personal data with third parties unless required for the performance of the Agreement, by law, or with the Participant’s explicit consent.
7.4 Personal data is not stored longer than necessary for the Agreement’s execution and legal retention periods. Data will be deleted within two (2) years after termination of the Agreement, unless required otherwise by law.
7.5 The Participant has the right to access, correct, restrict, transfer, or delete their personal data and to object to its processing at any time. Requests can be made in writing or by email.
7.6 By accepting these Terms & Conditions, the Participant gives consent to receive offers and information by email or other digital means. The Participant may unsubscribe at any time.
Article 8: Governing Law and Jurisdiction
8.1 These Terms & Conditions have been in force since 8 July 2016.
8.2 If any provision is void or annulled, the remaining provisions remain in effect. Health First Club and the Participant will agree on a replacement provision that reflects the original intent as closely as possible.
8.3 All legal relationships with Health First Club are governed by Dutch law. All disputes will be submitted exclusively to the competent court of Oost-Brabant.
Article 9: House Rules and Safety
9.1 The Participant must comply with all house rules and instructions of Health First Club and its staff at all times.
9.2 Health First Club may temporarily or permanently deny access to its facilities if the Participant violates house rules, behaves inappropriately, or acts against staff instructions.
9.3 The Participant must use all equipment, materials, and facilities safely and responsibly. Health First Club may stop the use of equipment or participation in activities in case of unsafe or improper use.
Article 10: Medical Disclaimer
10.1 The Participant declares to be physically able to use the facilities of Health First Club and is responsible for consulting a doctor beforehand if reasonably necessary.
10.2 Health First Club makes no guarantees regarding specific results such as weight loss, improved fitness, or muscle gain.
Article 11: Opening Hours, Offer, and Suspension
11.1 Health First Club reserves the right to change opening hours, class schedules, activities, or the range of facilities.
11.2 Such changes do not entitle the Participant to a refund of membership fees.
11.3 In case of force majeure, renovation, or other circumstances requiring a temporary full or partial closure, Health First Club will make reasonable efforts to offer alternatives, such as online classes or membership extensions.
Article 12: Membership Suspension
12.1 In addition to the cases in Article 5.2, the Participant Agreement may be temporarily suspended in the event of: a. staying abroad for work or study for more than one (1) month; b. military service; c. other compelling personal circumstances as determined by Health First Club. 12.2 Suspension is only possible after a written request accompanied by supporting documentation. 12.3 No membership fees will be charged during the suspension period unless otherwise agreed in writing.
Article 13: Intellectual Property
13.1 All materials, training schedules, manuals, digital content, videos, or other content provided by Health First Club remain the property of Health First Club and are for personal use only by the Participant.
13.2 The Participant is not permitted to reproduce, distribute, or make this content available to third parties without prior written consent from Health First Club.